Equipment Compliance and Safety Guidelines

How do you know that your Newly Purchased Equipment going to Arrive Compliant?

The purchasing spec approach was pioneered by S.A.F.E. Engineering Inc.(SAFE)—a trusted name in equipment compliance and safety solutions across Ontario.

This method ensures that your new machinery arrives fully compliant, safe, and ready to operate. More than a best practice, this proactive approach is a critical step in safeguarding employees and avoiding costly compliance issues post-installation.

How does it work?

See the following excerpt from an article on S.A.F.E. Engineering Inc. that appeared in The Purchasing Management Association’s Byline Magazine.

“This is how it works. When purchasers set out contract specifications, they need to add a clause requiring that the equipment must be OHSA- compliant. S.A.F.E. Engineering then takes the engineering drawings and works with vendors. After ensuring that the equipment meets the required specifications, we sign the PSR report.”

The 4-Step Compliance Process

1. Compliance Specification Development

The process begins by creating a detailed equipment compliance specification. This outlines the required codes, standards, and documentation to be submitted for review. The specifications become a contractual obligation between the buyer and the vendor.

2. Safety System Review & Guidance

SAFE collaborates with the Original Equipment Manufacturer (OEM) to evaluate and, if needed, refine the equipment safety systems to meet regulatory requirements. Our engineers ensure all safety measures are designed according to OHSA and CSA standards.

3. On-Site Verification Post Delivery

Once the equipment arrives, SAFE conducts a physical inspection to verify equipment compliance. If any compliance or equipment safety gaps remain, our team expedites the necessary upgrades, using funds allocated in the contractual holdback clause.

4. PSR Certification by Professional Engineers

Finally, we deliver a signed and sealed Pre-Start Health and Safety Review (PSR) report, validating compliance. This report is provided by licensed Ontario Professional Engineers in the relevant disciplines.

Why Equipment Compliance and Safety Matter

Failing to ensure equipment safety before installation can lead to serious risks, including workplace injuries, operational disruptions, and regulatory penalties. With SAFE’s proactive approach, you not only protect your workforce but also:

Avoid expensive retrofits
Stay compliant with OHSA requirements
Speed up your equipment’s time-to-operation
Minimize legal and financial liabilities

Frequently Asked Questions

What is equipment compliance, and why is it important?

Equipment compliance ensures that machines and systems meet regulatory standards like OHSA and CSA before being used. It helps avoid legal issues and protects employees from potential hazards.

What does equipment safety involve?

Equipment safety includes evaluating mechanical, electrical, and operational systems to ensure they do not pose a risk to users. It covers emergency stops, guarding, interlocks, and more.

What standards apply to equipment compliance in Ontario?

The key standards include the Occupational Health and Safety Act (OHSA), CSA standards, and industry-specific regulations. SAFE helps you navigate and meet all applicable codes.

Who is responsible for ensuring equipment compliance—the buyer or the manufacturer?

Ultimately, the buyer is responsible for ensuring equipment compliance at the point of use. However, SAFE bridges the gap between buyer and manufacturer to ensure compliance is built in from the start.

What happens if my equipment fails a compliance check after delivery?

If the equipment doesn’t meet required safety or compliance standards, SAFE coordinates immediate upgrades using the holdback clause written into your purchasing contract.

How can I ensure my equipment will pass a PSR/PSHSR?

By working with SAFE from the start—developing proper specifications and involving us during the design review—you can be confident your equipment will pass the PSR process successfully.

Is this process only for new equipment?

While it’s ideal for new purchases, SAFE can also perform equipment compliance reviews and upgrades for existing equipment being relocated, modified, or integrated into new systems.